Terms & Conditions

Using this website

AFTER HOURS is the esports club at NMAM Institute of Technology, Nitte. These terms apply when you create an account, register for an event or use the website. Read them along with our Privacy Policy, Refund Policy and the rules shown for each event.

The club is open to all and does not have a membership system. Individual events may have eligibility, team size, capacity and entry fee requirements listed on their event page.

Your account

Provide accurate account and profile details, including your name, username, branch and USN where requested. Use your own email or Google account. Keep your password private and do not impersonate another person or use their account without permission.

Contact us if you think someone has accessed your account without permission. We will never ask you to share your password, OTP or UPI PIN.

Event registration and teams

Check the event dates, venue, eligibility, format, team size and rules before registering. A submitted form or payment receipt alone does not confirm a place. Check your registration status on the event page.

For team events, invite only the players you intend to play with. Each invited player must accept the invitation through their own account. The team must meet the event requirements, and paid entries also need payment approval. If an organizer registers your team manually, confirm the roster and payment requirements with them.

Published tournament brackets may show your username or team name and results. Organizers assign groups and record or correct match outcomes. Contact them about a result you believe is incorrect.

To change your registration, replace a teammate or request cancellation, contact the organizers. Do not create duplicate registrations to bypass event limits.

Payments and confirmation

Pay only the amount and UPI destination shown on the event payment page. Check the recipient in your UPI app before paying. Your bank or UPI app processes the transfer; this website does not debit your account or verify payments automatically.

Submit the correct transaction ID and a clear payment screenshot. Admins review the payment before confirming the registration. Do not submit edited receipts, use someone else's transaction or reuse a payment for another registration. Contact the organizers if a payment is debited but your registration is not confirmed.

Event registration fees are non-refundable, subject to any rights under applicable law. Read our Refund Policy before paying. Registration cancellation or payment rejection does not issue an automatic refund.

Fair play and conduct

Follow the published event rules, game rules and venue instructions. Do not cheat, harass other players, submit false information, share private information without permission or interfere with the website. Do not attempt to access other accounts, private records or admin functions without authorization.

Organizers may reject or remove registrations that break event rules or misuse the registration and payment process. Contact the organizers if you believe a decision or record is incorrect.

Event and website changes

Event schedules, venues and formats may change. Check the event page and organizer announcements for updates. If an event is changed or cancelled, contact the organizers about your registration and any payment.

The website may be temporarily unavailable for maintenance or technical reasons. If a problem prevents you from registering or submitting payment evidence, contact us and keep your transaction records. Participation does not guarantee a prize or result; the published event rules explain any prizes.

Privacy and activity records

We use account and event information to operate the website and run events. We record important account, registration, payment and admin actions with IP addresses when available. The Privacy Policy explains what we collect, who can access it, retention and how to request corrections or deletion.

Questions and updates

Email afterhours@nmamit.in with account, registration or terms questions. Include the event name and your username when relevant, but do not send passwords or banking credentials.

We may update these terms as the website or club activities change. The date above shows the latest update. These terms do not reduce any rights you have under applicable law.